Objective
The aim is to develop a comprehensive recruitment drive platform, customize to unify and streamline the client’s hiring operations across multiple branches.
This solution will centralize scheduling, automate candidate data integration from third-party platforms, and strengthen communication tools to deliver a consistent, ideal recruitment experience throughout the organization.
Challenge Highlights
- Multi-Branch Scheduling Issues: Coordinating interview schedules across branches posed significant challenges, with availability misalignments causing delays and missed opportunities, ultimately affecting candidate engagement and satisfaction.
- Manual Data Integration: Reliance on manual data entry from third-party job portals led to inaccuracies and inconsistencies in candidate information, adding complexity to the recruitment process and increasing administrative workload.
- Data Accuracy and Verification: Verifying contact details from diverse resume formats was time-consuming, making it difficult to ensure the accuracy of candidate information, which impacted timely follow-ups and onboarding.
The Solution
- Centralized Interview Scheduling Tool: To address scheduling difficulties across locations, implement a scheduling interface where interviewers set their available time slots, allowing candidates to select preferred times. This reduces conflicts and improves the flexibility of the interview process.
- Contact Verification API: Create a custom API that retrieves and verifies candidate phone and email addresses directly from resume files in various formats (PDF, Doc, etc.), ensuring data consistency and enabling faster follow-up with candidates.
- Custom Staff Calendar: Develop a calendar feature to display daily schedules and tasks for the client’s staff, ensuring clear visibility into recruitment activities and helping teams stay organized.
- Enhanced Communication System: Establish a centralized communication channel within the portal to keep candidates informed at every stage of the hiring process, improving transparency and candidate engagement.
The Results: Impact on Process
Efficient Scheduling: The centralized scheduling tool reduced conflicts, allowing candidates to select interview times and improving satisfaction.
Organized Task Management: The custom calendar improved staff visibility and organization ensuring a structured approach to recruitment activities.
- Swift Contact Verification: The API for retrieving contact details enabled fast, reliable follow-up and onboarding.